- The chair has overall responsibility for the management of the group
- Co-chairs can provide full cover for the Chair - the intent being continuity of leadership to the group
- Chairs and co-chairs are to behave as a single team generating the group's vision
- Co-chairs provide the chair with a 2nd pair of eyes and ears to guage the meeting
- Officers have to have visibility of all officers' communications to ensure transparency in the leadership (e.g. a leadership mailing list)
- Chair needs to drive the co-chairs' support
- Read, understand and follow the UXL processes as defined by the UXL Foundation, and ensure that all rules are followed. Where there is doubt, seek advice from the Steering Committee by contacting the chairperson.
- Read, understand and follow any other related UXL procedures and guidelines.
- Familiarize themselves with IPR and Anti-Trust laws.
- Ensure execution and fulfilment of the mandate bestowed on the group through its charter and assigned work packages.
- Work closely with the officers of the parent group to ensure the integrated approach required for UXL is achieved.
- Inform the parent group if the work of the group has been completed and recommend closure of the group.
- Interact with other groups as may be necessary to fulfil the group's own or another group's, charter and work packages.
- At all times act fully impartially in conducting the group's mandate and be prepared to confidentially work with a group member if they wish to express any concerns in private.
- Support, promote and keep updated the work packages as appropriate.
- Support the parent group with the responsibilities delegated.
- Conduct all group business in a fair, reasonable and open manner in accordance with the approved UXL processes and procedures.
- Chairs: Arrange for an agreed number of co-chairs to support the chair in the group leadership; arrange the task assignment for the chairs and co-chairs, delegate assigned tasks to, and supervise, the co-chairs.
- Co-chairs: Support the chair/convenor/interim chair in task assignment and execute delegated tasks and stand in for the chair as appropriate to fulfill the roles of the group.
- Internally structure the group as appropriate (e.g. create/modify/close sub-working groups, etc) to best fulfil the mandate.
- Conduct elections of and manage all sub-group officers consistent with officer election rules, and act as election officer in the strictest confidentiality.
- Regularly report group status and issues to the parent group, Steering Committee and members as required using the approved templates.
- Ensure the contact information shown on the GitHub repository is corrected and updated as necessary. The UXL Organization Chart should be updated to reflect the appointment.
- Organize group meetings and phone conferences in a timely manner.
- Monitor your GitHub issues for requests to respond to questions from the public and provide responses.
- The chair will manage the creation, regular maintenance and obsolescence of their group's charter.
- Moderate the meeting to ensure the work within the group progresses in a timely manner.
- When issues are raised within the meeting that the chair considers editorial and that may result in lengthy discussions, the chair should direct the editor to handle these issues outside the face to face session or conference call session subject to agreement on the resulting changes.
- For class Editorial PRs should be pre-reviewed, then in the meeting the chair should seek agreement and direct the editor to incorporate them in the document without further discussion during the meeting (unless non-editorial issues are raised).
- Organise and run the meetings in accordance with the processes and procedures of UXL as defined in the UXL "Rules of Engagement" and other guidelines, and ensure that all rules are followed.
- Where there is doubt, seek advice from the Steering Committee by contacting the chairperson.
- Issue a call for meeting agenda items in a timely manner as defined in the "Rules of Enagagement".
- Ensure that an agenda is prepared for every meeting (face to face or by virtual).
- When scheduling meetings have in consideration the time zone of the participants.
- Issue meeting agendas to fulfil the groups charter and work packages.
- Monitor the discussion and activity of the group and facilitate to ensure that decisions are reached through consensus in a timely manner.
- Monitor the discussion and activity of the group to ensure that no anti-trust violations occur.
- Remind members regarding IPR and anti-trust at the beginning of each meeting.
- Ensure that meeting minutes are written, reviewed and published after each meeting.
- Prepare group status for the parent or Steering Committee meetings as required and ensure there is a representative from the working group who will handle these duties if the chair cannot be present, e.g. co-chair.
- Ensure that group GitHub repos is kept up to date in a timely fashion.
- Manage the Specification Development Process if appropriate.
- Ensure the technical activities of the group are progressed in a timely manner in accordance with the processes and procedures defined in the "Rules of Engagement".
- Organise and run the meetings in accordance with the processes and procedures of UXL as defined in the UXL "Rules of Engagement" and other documents, and ensure that all rules are followed. Where there is doubt, seek advice from the Steering Committee by contacting the chairperson.
- Complete all reviews (Requirements, Architecture and Consistency) and address all issues raised in a timely manner.
- Conduct a full specification dependency analysis, and document the results in the specification and ensure the reference policy and guidelines are adhered to.
- Address all maintenance issues (PRs) in a timely manner.