diff --git a/content/applications/finance/accounting/reporting/analytic_accounting.rst b/content/applications/finance/accounting/reporting/analytic_accounting.rst index c9a229e106..1f69f07dcc 100644 --- a/content/applications/finance/accounting/reporting/analytic_accounting.rst +++ b/content/applications/finance/accounting/reporting/analytic_accounting.rst @@ -12,6 +12,8 @@ Configuration Enable the :guilabel:`Analytic Accounting` feature by going to :menuselection:`Accounting --> Configuration --> Settings --> Analytics`. +.. _accounting/analytic_accounting/analytic_accounts: + Analytic accounts ================= diff --git a/content/applications/finance/accounting/reporting/budget.rst b/content/applications/finance/accounting/reporting/budget.rst index db5b49e155..b9b4469e41 100644 --- a/content/applications/finance/accounting/reporting/budget.rst +++ b/content/applications/finance/accounting/reporting/budget.rst @@ -1,102 +1,147 @@ -================ -Analytic budgets +======= +Budgets +======= + +:ref:`Analytic budgets ` track and forecast +specific activities, helping businesses make informed decisions about internal operations. In +contrast, :ref:`financial budgets `, are tied to the +general ledger and focus on the company’s overall economic position. + +.. _accounting/reporting/budgets/analytic-budgets: + +Analytic Budgets ================ -Managing budgets is an essential part of running a business. Budgets help people become more -intentional with how money is spent and direct people to organize and prioritize their work to meet -financial goals. They allow the planning of a desired financial outcome and then measure the actual -performance against the plan. Odoo manages budgets using both **general** and **analytic accounts**. +Analytic budgets allow for allocating and tracking income and expenses in detail, breaking down +costs and revenues by specific projects, departments, or activities. Analytic budgets can be applied +across various departments or projects to measure profitability and performance. Odoo manages +analytic budgets using :doc:`analytic accounting `. + +.. _accounting/reporting/budgets/analytic-configuration: Configuration -============= +------------- + +Go to :menuselection:`Accounting --> Configuration --> Settings`, and enable +:guilabel:`Budget Management` in the :guilabel:`Analytics` section. -Go to :menuselection:`Accounting --> Configuration --> Settings --> Analytics section`, and enable -:guilabel:`Budget Management`. +.. _accounting/reporting/budgets/analytic-accounting: -Budgetary positions +Analytic accounting ------------------- -Budgetary positions are lists of accounts for which you want to keep budgets (typically expense or -income accounts). +Odoo structures budgets using :ref:`accounts ` and +:ref:`accounts `, which must be configured +*before* creating a budget. + +.. _accounting/reporting/budgets/analytic-budget-set: + +Set an analytic budget +---------------------- -To define budgetary positions, go to :menuselection:`Accounting --> Configuration --> Management: -Budgetary Positions` and :guilabel:`New`. Add a :guilabel:`Name` to your budgetary position and -select the :guilabel:`Company` it applies to. Click :guilabel:`Add a line` to add one or more -accounts. +To create a new budget, go to :menuselection:`Accounting --> Analytic Budgets` and click +:guilabel:`New`. +Make sure the following fields are appropriately completed: :guilabel:`Budget Name`, +:guilabel:`Period`, and :guilabel:`Budget Type`. + +Click :guilabel:`Add a line` in the :guilabel:`Budget Lines` tab to structure the budget according +to the analytic plans and accounts previously created. +While the analytic plans correspond to the column names, select the analytic accounts to define the +budget lines and set the amounts for each in the :guilabel:`Budgeted` column. Once all the budget +lines are settled, click :guilabel:`Open`. +If changes need to be done once the budget is in the :guilabel:`Open` status, there are two options: + +- :guilabel:`Reset to Draft`: To overwrite the data, then reopen the budget. +- :guilabel:`Revise`: A new budget will be created. Once it is set to the :guilabel:`Open` status, + Odoo will add a :guilabel:`Rev` reference to the :guilabel:`Budget name`. The original budget has + then the :guilabel:`Revised` status. + +.. _accounting/reporting/budgets/analytic-budget-check: + +Check an analytic budget +------------------------ + +Once the budget is in the :guilabel:`Open` status, two additional columns are available: +:guilabel:`Committed` and :guilabel:`Achieved`. Their amounts are automatically calculated based on +the vendor bills/invoices and their related analytic distribution. They evolve when a new journal +entry linked to the analytic account is created. The :guilabel:`Achieved` amount reflects the +current result according to the expenses or income for the associated analytic account. In contrast, +the :guilabel:`Committed` amount displays what has already been purchased or sold, regardless of +whether it has been billed or invoiced. .. note:: - Each budgetary position can have any number of accounts from the chart of accounts, though it - must have at least one. + For budgets in the :guilabel:`Open` status, when a purchase order created with the associated + analytic distribution exceeds the amount budgeted, the related purchase order line turns red. -Use case -======== +To reveal the :guilabel:`Theoretical` amount or percentage, use the :icon:`oi-settings-adjust` +(:guilabel:`settings adjust`) icon in the far right of the budget top row. The +:guilabel:`Theoretical` represents the amount of money that could theoretically have been spent or +should have been received based on the date. +To open the reporting view, click :guilabel:`Details` and filter the budget lines and columns of +the pivot table. -Let’s illustrate this with an example. +.. image:: budget/budget.png + :alt: open budget with committed, achieved and theoretical amounts -We just started a project with *Smith & Co*, and we would like to budget the income and expenses of -that project. We plan on having a revenue of 1000, and we don’t want to spend more than 700. +.. note:: + Deletion of a budget is only allowed in the :guilabel:`Draft` and :guilabel:`Cancelled` stages. -First, we need to define what accounts relate to our project’s expenses. Go to -:menuselection:`Accounting --> Configuration --> Management: Budgetary positions`, and click -:guilabel:`New` to add a position. Add the accounts wherein expenses will be booked. +To view all the different budget lines directly from the :guilabel:`Budgets` view, select the +:guilabel:`Budget Name` and click :guilabel:`Budget Lines`. -.. image:: budget/smith-and-co-expenses.png - :align: center - :alt: display the Smith and Co expenses +.. _accounting/reporting/budgets/analytic-budget-generate: -Let's repeat the steps to create a budgetary position that reflects the revenue. +Generate periodical budgets +~~~~~~~~~~~~~~~~~~~~~~~~~~~ -.. image:: budget/smith-and-co-revenue.png - :align: center - :alt: display the Smith and Co revenue +The :guilabel:`Generate` option allows the creation of multiple budget periods. To do so, select the +budget and click :guilabel:`Generate` to open the :guilabel:`Generate Budget` window. Set the dates, +select the :guilabel:`Period` and the :guilabel:`Analytic Plans`, then click :guilabel:`Split`. -Analytical accounts -------------------- +.. image:: budget/generate-budgets.png + :alt: all the options to generate periodical budgets -Odoo needs to know which costs or expenses are relevant to a specified budget, as the above general -accounts may be used for different projects. Go to :menuselection:`Accounting --> Configuration --> -Analytic Accounting: Analytic Accounts` and click :guilabel:`New` to add a new **Analytic Account** -called *Smith & Co*. +.. _accounting/reporting/budgets/analytic-budget-reporting: -The :guilabel:`Plan` field has to be completed. Plans group multiple analytic accounts; they -distribute costs and benefits to analyze business performance. **Analytic Plans** can be created or -configured by going to :menuselection:`Accounting --> Configuration --> Analytic Accounting: -Analytic Plans`. +Reporting +--------- -When creating a new customer invoice and/or vendor bill, you have to refer to this analytic account. +To perform various reporting actions, go to :menuselection:`Accounting --> Reporting --> +Budget Report`, then: -.. image:: budget/analytic-accounts.png - :align: center - :alt: add analytic accounts in a new invoice or bill. +- Track, analyze, and compare budget data. +- Filter and group Data using the :icon:`fa-plus-square` (:guilabel:`plus-square`) or + :icon:`fa-minus-square` :guilabel:`(minus-square)` icon. +- Drill down into the report to see more detail on the actual amounts and transactions. +- Export for further analysis or reporting needs. -Define the budget ------------------ +.. _accounting/reporting/budgets/financial: -Let’s set our targets. We specified that we expect to gain 1000 with this project, and we would like -not to spend more than 700. Go to :menuselection:`Accounting --> Management: Budgets` and click -:guilabel:`New` to create a new budget for *Smith & Co* project. +Financial budgets +================= -First, fill in your :guilabel:`Budget Name`. Then, select the :guilabel:`Period` wherein the budget -is applicable. Next, add the :guilabel:`Budgetary Position` you want to track, define the related -:guilabel:`Analytic Account`, and add the :guilabel:`Planned Amount`. +Financial budgets, available in the :guilabel:`Profit and Loss` report, are structured around +specific accounts and transactions for official financial reporting and compliance purposes. -.. image:: budget/define-the-budget.png - :align: center - :alt: budget lines display +.. _accounting/reporting/budgets/financial-budget-set: -.. Note:: - When recording a planned amount related to expenses, the amount must be negative. +Set a financial budget +---------------------- -Check your budget ------------------ +To create a new financial budget, follow these steps: -Go to :menuselection:`Accounting --> Management: Budgets` and find the *Smith & Co* Project to see -how it evolves according to the expenses or income for the related analytic account. +#. Go to :menuselection:`Accounting --> Reporting --> Profit and Loss`, and open the + :guilabel:`Profit and Loss` report. +#. Use the :icon:`fa-calendar` :guilabel:`(calendar)` icon to use the date selector and choose a + period. +#. Click the :icon:`fa-bar-chart` :guilabel:`Budget` icon and name the budget. A new column labeled + with the budget name appears next to the :guilabel:`Balance` column. +#. Assign amounts to each account that needs analysis. +#. A new :guilabel:`%` column appears to the right of the new budget column, indicating the current + status. -The :guilabel:`Practical Amount` evolves when a new journal entry related to your analytic account -and an account from your budgetary position is created. +Different budgets can be created using these steps for comparison purposes. -The :guilabel:`Theoretical Amount` represents the amount of money you theoretically could have spent -or should have received based on the date. For example, suppose your budget is 1200 for 12 months -(January to December), and today is 31 of January. In that case, the theoretical amount will be 100 -since this is the actual amount that could have been made. +.. note:: + The date selector enables the division of periods and navigation between periods, automatically + updating the amounts accordingly. diff --git a/content/applications/finance/accounting/reporting/budget/analytic-accounts.png b/content/applications/finance/accounting/reporting/budget/analytic-accounts.png deleted file mode 100644 index dca6ad33d4..0000000000 Binary files a/content/applications/finance/accounting/reporting/budget/analytic-accounts.png and /dev/null differ diff --git a/content/applications/finance/accounting/reporting/budget/budget.png b/content/applications/finance/accounting/reporting/budget/budget.png new file mode 100644 index 0000000000..b66465a7ea Binary files /dev/null and b/content/applications/finance/accounting/reporting/budget/budget.png differ diff --git a/content/applications/finance/accounting/reporting/budget/define-the-budget.png b/content/applications/finance/accounting/reporting/budget/define-the-budget.png deleted file mode 100644 index 54502b45b6..0000000000 Binary files a/content/applications/finance/accounting/reporting/budget/define-the-budget.png and /dev/null differ diff --git a/content/applications/finance/accounting/reporting/budget/generate-budgets.png b/content/applications/finance/accounting/reporting/budget/generate-budgets.png new file mode 100644 index 0000000000..6dc0fa3421 Binary files /dev/null and b/content/applications/finance/accounting/reporting/budget/generate-budgets.png differ diff --git a/content/applications/finance/accounting/reporting/budget/smith-and-co-expenses.png b/content/applications/finance/accounting/reporting/budget/smith-and-co-expenses.png deleted file mode 100644 index fc307bcdac..0000000000 Binary files a/content/applications/finance/accounting/reporting/budget/smith-and-co-expenses.png and /dev/null differ diff --git a/content/applications/finance/accounting/reporting/budget/smith-and-co-revenue.png b/content/applications/finance/accounting/reporting/budget/smith-and-co-revenue.png deleted file mode 100644 index 2546e43995..0000000000 Binary files a/content/applications/finance/accounting/reporting/budget/smith-and-co-revenue.png and /dev/null differ