Portal Detail Page - Attributes

[magpiedin]

Final Attribute (field) list for Asset detail pages on the public portal.

• Full list of EMu fields / NetX attributes for the in-house DAMS (which includes these Portal fields) is here)
• Bold fields are formatted as tags (and work as search-filters) in NetX

Record Attributes (fields) on Detail pages (e.g. here)

Descriptive details:

• Title
• Description
• Subjects - (tag / filter field)
• Creator
• Date Created
• Other Number
• Other Number Source
• Other Dates
• Other Date Types

Permissions & Credit:

• Rights Summary - (tag / filter field)
• License URL
• Preferred Citation - notification text with link to preferred citations
• Funding Attribution
• Security Department - (tag / filter field)

Related Catalog/Subject info:

• Related Object Catalogs - (tag / filter field)
• Common Name
• Taxon Coverage
• Related Geography
• Catalog Numbers
• Associated Specimens
• Sex
• Life Stage
• Subject Part - (tag / filter field)
• Subject Orientation
• Capture Device

Related Events & Media:

• Related Events - (tag / filter field)
• Related Event URLs
• Related Exhibition Event - (tag / filter field)
• Parent Media Summary
• Related Media Summary
• Supplementary File Name

Technical & Identification Details:

• EMu Filename
• Media Form - (tag / filter field)
• Resource Type - (tag / filter field)
• Dimensions
• IRN
• File format family (as "Extension") - (tag / filter field)
• File type - (tag / filter field)
• Checksum
• Identifier
• Folder path
• Access URI - direct URL to media file

[magpiedin]

feedback from rwilke: ~ Record appearance

• I think there needs to be a distinction of what NetX (external site) is and does.
  • I say this because I notice especially with photos of Zoological specimens more fields appear (example: Taxon coverage, Related Geography, and Sex fields)
    I worry the focus is being less on finding and describing the media assets
    With having Associated Specimens field; the Taxon coverage, Related Geography, and Sex fields all become redundant. The link can take the patron to the actual specimen record with all that information and more
    Is there a list of set of fields that will appear on the NetX (external site)?
    I notice fields appear most of the time if there is data in the field, but I would like to see the list of all fields that will appear.

Suggested fields to be removed

• Record status
• Supplementary file size
• Funding Attribution (I am not sure what the purpose of this field)
• Related Object Departments
• Related Object Catalogs
• Access URI -- Is this really needed when you can click on the image to make it bigger and in Actions download the image?
• Publish on Internet
• Asset ID
• Name
• File
• Creation date
• Mod Date
• Import date
• Date Modified in EMu
• Width (redundant of the Dimension field)
• Height (redundant of the Dimension field)
• Sex
• Taxon coverage (maybe keep)
• Related Geography (maybe keep)

If fields can be reordered

• Placed at or near the bottom
  • Checksum (at bottom or if possible removed)
  • File format family (near bottom)
  • File size (near the bottom or removed there is the Dimensions field)
  • File type (near the bottom)
  • Security department (near bottom)
  • Identifier (at bottom)
  • IRN (near bottom)
  • Citation (near bottom ?)

I think there should be defined fields that will appear (if they have data) -- Once that is established, the order of how fields appear can be establish

• Other Number and Other Number Source
• Can Other Number and Other Number Source appear differently (I realize this may never happen)
  • Example:
    • Photo Archives ID: Z94575_020d
    • FMNH Catalogue Number: 237071
  • 2nd Example:
    • Photo Archives ID: Z94575_020d
    • FMNH Catalogue Number: 237071

[magpiedin]

Record Fields feedback from rwilke, May 2024

• Q1: Can the Citation field be removed?
  • Because that citation appears nowhere in the Preferred Citation website.
  • Instead:
    • Put a link to the Preferred Citation website
    • Create a link to the Copyright and Licensing section,
    • Or create a generic message (something similar to Archives CONTENTdm website for an individual record/like the one I mentioned earlier)

A1: Prepping a link to the Preferred Citation site for portal record-detail pages

• Q2: Can the name field be put at the very bottom? Only a computer will care about that field, not the user.

A2: Yes - fields are now re-ordered, with dc:identifier and other technical fields lower down the list on record-detail pages (e.g. https://dams.fieldmuseum.tech/portals/museum-media/#asset/1974937 ).

• Q3: Could the Other Number field and Other Number Source Field appear as a block?
  • So Photo Archives ID# (Other Number Source) is next to the number (Other Number).
  • For example:
    • Photo Archives ID No.: CSZ29277 .
    • FMNH Catalogue Number: 41410 | 41411.
      • It might not be confusing for internal users but it is not the same for external users._

A3: NetX can't currently do blocks/tables, but we could split out the Photo Archives # as its own field. This may take some time to update, but will start prepping it.

• Q4: I found one record that does not show the Photo Archives ID No.:
• However, in the EMu record there is a Photo Archives ID# Z94226_6c
  • I am not sure if the test portal is using old data.

A4: The test portal is an old snapshot (mostly from early 2023). Check / trust the live DAMS.
For issues with missing data in the live DAMS, please see What to do if find a NetX asset with data that doesn’t match EMu?

• If you need help with a large batch, email helpdesk

• Q5: Can the Subject field be in the record too?
• Through those terms, can user click on the terms and be taken to other results of media assets that have the same Subject Term?
  • Can that be done with the Creator/photographer field?

A5:
Subject - is in the record detail-page -- e.g. here.

• re:clickable terms: NetX portal fields don't currently have that functionality from the in-house dams

• Creator/photographer (from issue Refine search filters #39 (comment)) is currently a 'text' field in NetX (rather than a filterable 'tag') because there are >1000 different unique Creator values -- even filtered where role = Photographer -- as well as combinations where multiple creators exist for a given media record. Indexing/maintaining this may have a big impact on resources/memory-use in NetX, but we can investigate in dams-test.

  • Cleaning up/merging duplicate Parties will also help set up for converting this to a filter-able field.

• Q6: I am not sure if Security Department is needed on the record?
• I know it is used by internal users to help seek permission on photos that are not on internet by contacting the department for permission.
• If the photos are on internet/portal I think the Licensing and Copyright purposed section takes care of this

A6: It's on record-detail pages to align with in-house DAMS, and as reference for external users submitting an image-licensing form

• Q7: Can the file type, file size, and dimension be lowered toward the bottom of the field rankings?

A7: Yes -- see A2